Your Privacy Notice

What information we keep about you

We keep the kinds of records you would expect a school to keep:

• Your name, date of birth, nationality, and contact details.
• Your academic record: the subjects you take, your work, your grades, your reports, your attendance.
• Health information: allergies, medications, anything the school nurse needs to know to look after you safely.
• Any learning support arrangements that have been put in place for you.
• Photographs and video from school events, used only in ways your parents have agreed to.
• Information about your use of school computer systems and accounts.
• If there have ever been welfare or safeguarding concerns, records of those.

Why we keep it

We keep it for a small number of clear reasons. To teach you well. To look after your safety and wellbeing. To meet our legal duties as a school. To run school administration like attendance, examinations, and fees. We never sell information about you to anyone, and we never use your information for advertising.

Who sees it

Different staff see different information depending on their role. Your teachers see your academic record. The school nurse sees your health information. The Heads of School, your tutor, and the safeguarding team can see records that affect your welfare. Office staff can see administrative information. We share information with people outside the school only when we have to, for example with the examination boards (Pearson/Edexcel) when you take IGCSEs or A-Levels, with health services in an emergency, with statutory authorities where the law requires us to, or with the next school you go to when you leave.

Your rights over your information

You have real rights here. You can:

• Ask to see what we hold about you (this is called a Subject Access Request).
• Ask us to correct anything that is wrong or out of date.
• Ask us to delete information that we no longer need, although we cannot delete records the law requires us to keep.
• Withdraw consent for anything you previously agreed to, such as your image being used in school marketing.
• Object to certain uses of your information.

If you want to exercise any of these rights, email the DPO at dpo@veritaschool.gr. We will reply within a month.

Your age, and what changes at 15

Under Greek law, your right to give your own consent for certain things to do with your personal data begins at the age of 15. Before that, your parents make these decisions on your behalf. From 15 onwards, you have a stronger voice in how your information is handled, and in some cases (particularly anything you tell the safeguarding team in confidence) we may not share things with your parents that you have told us, depending on the circumstances. The DPO can explain in more detail if you want to know.

If something feels wrong

If you think the school has not handled your information well, you can speak to the DPO, or to your tutor or a Head of School, who will help you raise the issue. You also have the right to complain directly to the Hellenic Data Protection Authority. Their contact details are in the next section.

Photographs and videos

Photographs and videos of you taken at school count as your personal information. We do not use them outside the school (in marketing, on the website, on social media) without your parents’ written agreement. From 15 onwards, we will also seek your own view. If you ever want to ask us to stop using a particular image, email the DPO and we will remove it from future use.

Computer and account use

When you use school computers, your school email account, and learning platforms, the school keeps logs of that use for security and safety reasons. These logs are reviewed only when there is a specific concern, not on a routine basis. We do not read your school email for fun or to monitor you, but we may access it if there is a serious welfare or security concern.

Looking after your own information

Some of the work of keeping information safe is your work too. Keep your password to yourself. Lock your screen when you walk away from a computer. Do not share other people’s information without their permission. If you see something that looks like a data problem, tell a teacher or email the DPO. Looking after each other’s privacy is part of how a school community holds together.

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